R User Groups, Conferences, and Training

This page describes how to apply for grants to support R user groups, conferences featuring R, and R training sessions.

2022 RUGS Program

The RUGS mission is to facilitate the person-to-person exchange of OR knowledge in small group settings on a global scale. We continue to believe that the most effective way for people to learn from and about each other, and to set and accomplish common goals is to meet face-to-face on a regular basis. RUGS grants are intended to help people form enduring R user group communities. Active user groups may apply for grants on a yearly basis. Because it is likely that the persistence of COVID-19 will again limit in-person events in 2022, the RUGS program will support virtual events as well as in-person events.

User Group Grants

Requirements

To be eligible for a RUGS grant, a user group must:

  1. Have R as a primary focus
  2. Adhere to the Code of Conduct published on the R Consortium website
  3. Agree to participate in the RUGS meetup.com Pro program and use their meetup.com site to announce and track meetings
  4. Acknowledge the R Consortium as a sponsor and display the R Consortium logo on the group’s website
  5. Agree to write at least two blog post per year about their group’s activities for possible publication on the R Consortium Blog
  6. Comply with the instructions completing a W9 Form (US based groups only) or Wire Transfer form (Groups based outside of the US)

Structure

R user groups grants under the RUGS 2022 program come in two parts:

  1. R user groups that are not already participating in the RUGS meetup.com Pro account will be enrolled into this program. The R Consortium will pay the group’s meetup.com fees for twelve months after acceptance into the program. Thereafter, the R Consortium will continue to pay meetup.com dues for participating groups as long as the groups comply with the requirements above, remain active, continue to meet at least once every three months, and use meetup.com to schedule and announce meetings. User group organizers do not need to re-apply for meetup.com Pro account participation if the group’s meetup.com account remains active.
  2. Cash grants up to a maximum of $500 will be awarded based on the intended use, stated in the application, of the funds and the amount of money available to distribute. 

Notes

  1. R-Ladies maintains a separate meetup.com Pro account. R-Ladies groups must apply directly to R-Ladies for acceptance into their program. They will not be automatically entered into the RUGS meetup.com Pro account.
  2. The R Consortium maintains the right to terminate the RUG’s Pro program at any time. Additionally, The R Consortium has the right to terminate a group’s participation in the meetup.com Pro program if they do not comply with the requirements specified in the Code of Conduct.

Duration of the 2022 RUGS Program

The 2022 RUGS program will accept requests for support from April 1, 2022 through September 30, 2022.

Conference Grants

To qualify as a conference an event must offer at least one full day of technical talks and presentations and aim to attract at least 250 participants. Priority will be given to conferences organized by non-profit or volunteer groups.  In general, grants for smaller conferences will be limited to $1,000. 

Requirements

  1. The conference must be organized around the R Language or demonstrate that there will be significant R content.
  2. The conference must have a web page that provides basic information such as:
    1. The theme or purpose of the conference
    2. The time and location of the conference
    3. Registration fees and mechanism
    4. Sponsorship details
    5. A schedule of talks and events
    6. A list of confirmed speakers
    7. A code of conduct that uses or is compatible with the R Consortium’s Code of Conduct that provides information about how conference participants can report violations or seek help.
  3. Conference organizers must:
    1. Acknowledge the R Consortium as a sponsor and display the R Consortium logo on the conference website.
    2. Provide at least one full admission ticket for an R Consortium member. Write a short report after the conference summarizing what happened, describing highlights, and providing key metrics for the conference including demographics for the attendees in a way that would be suitable for publication as an R Consortium blog post.
    3. Offer the R Consortium the same benefits that conference offers to other sponsors at the same level of support.
    4. Comply with local Covid-19 public health protocols.

Note

Any grant relating to a specific activity will be canceled if (a) the activity to which it relates is canceled without rescheduling or(b) the activity has otherwise not occurred within 365 days of the date of the grant, 

Training Session Grants

Training grants are intended to support R training events organized by individuals or non-profit organizations. Cash grants for training events will be limited to a maximum amount of $1,000. 

Training events must:
  • Offer a minimum of four hours of instruction
  • Use a publicly accessible, online registration procedure (for example through meetup.com or eventbrite.com)
  • Adhere to the Code of Conduct
  • Comply with local COVID-19 public health protocols

Event organizers must:

  • Include a detailed description of how funds will be used and total estimated cost
  • Provide a sample of the training materials
  • Acknowledge the R Consortium as a sponsor and display the R Consortium logo on any associated online websites or promotional material
  • Agree to write a blog post after the event suitable for publication on the R Consortium Blog that describes the highlights, contains some metrics such as the number of people who attended and any relevant demographics. providing key metrics for the event including demographics.
Also note that any training materials developed with R Consortium funds must be made publically available with an open source license.

How to Apply for a RUGS, Conference or Training Grant

Apply for a grant by filling out this form. Be sure to select the correct box on the form that indicates whether you are applying for a RUGS grant, a conference grant, or a training grant.